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See how Ask One Question turned fragmented systems into one client-ready workspace—streamlining programs, automating onboarding, and cutting admin work by 50%.

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ABOUT THE COMPANY

Ask One Question is a research and design collective that collaborates with leaders and organizations to tackle a single, compelling question. They guide immersive fieldwork into the lives of emerging generations—whose insights shape societal change—and deliver unconventional, deeply informed answers to those questions

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THE OPPORTUNITY

Turning Complex Projects Into a Centralized Flow

Ask One Question operates at the intersection of strategy, culture, and design—serving brands like Nike, Spotify, and more. But their internal systems weren’t keeping up with their scale. Project info, research notes, and client tasks were scattered across different tools, making collaboration inefficient. Without a clear operational hub, their team struggled with visibility, handoffs, and process consistency across research, design, and production phases. They needed a system that could manage client projects, freelancers, content, and internal knowledge—all in one place.

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THE SOLUTION

An End-to-End Client Workspace Built in Notion

AOQ Dashboard – Central Command:

A unified command center for managing clients, projects, freelancers, and research. Everything starts here—with streamlined navigation and quick-action buttons for instant task, meeting, or client creation.

Department Cards – Modular Structure:

We divided the system into key verticals: Management, Research, Production, and Design. Each department has its own space for workflows, deliverables, and team alignment.

Project Hubs – Dynamic + Searchable:

Every client project (e.g., Nike, Spotify) has a dedicated space that includes research phases, tasks, meetings, and internal notes—all fully linked and filtered for clarity.

Integrated Database Network:

Respondents, clients, freelancers, tasks, readings, and meetings are all connected—creating a fluid system with zero duplication or confusion.

Scalable Foundations:

The system was designed for AOQ’s growing needs—handling dozens of clients, new team members, and evolving content without chaos.

Other accomplishments:

• Reduced operational drag by 50% by centralizing task management, meetings, and resources
• Improved project visibility and execution speed across 10+ ongoing client projects
• Cut context-switching and tool-hopping by 60%
• Enabled the team to onboard new freelancers and researchers 2x faster with linked databases and pre-built dashboards
• Increased internal alignment across research, production, and design departments with one cohesive system

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Taro Shimada | Founder of Ask One Question

Aouab is a super professional with a deep knowledge of Notion who caters to your personal or professional requirements. He took time to understand my needs, built a framework and delivered a workspace within 3 days! His attention to post-delivery customer service is also excellent and has guided me with any questions I had!

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