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See how Cocreatd brought seven startups together under one automated Notion wiki—and reclaimed over 10 hours per team, every week.

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ABOUT THE COMPANY

CoCreatd is a venture studio that partners with founders from day zero—co-creating, funding, and building marketing and creative startups. They reject traditional VC models, sharing both risks and rewards, and offer hands-on support, capital, and access to a community of entrepreneurs, creatives, and technologists

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THE OPPORTUNITY

Scaling with Alignment

Before working with us, Cocreatd’s venture teams each managed their own workflows, tools, and documentation—resulting in siloed knowledge, duplicated systems, and inconsistent onboarding. With seven companies under one roof, the lack of operational cohesion made it harder to scale and share institutional knowledge effectively.

In our discovery phase, we uncovered that each venture was spending hours recreating templates, rewriting SOPs, and searching for key information that already existed elsewhere in the studio.

On average, teams were losing 10+ hours per week just navigating fragmented tools and repeating processes—time that could have been spent building new ventures or supporting founders more effectively.

By identifying where information was lost or repeated, we saw the opportunity to unify everything in one scalable, centralized hub—designed specifically for a venture studio model.

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THE SOLUTION

Centralizing Knowledge to Scale Smarter

To help Cocreatd operate as a unified venture studio, we restructured their entire internal system and built a centralized Notion wiki that housed documentation, templates, SOPs, and key assets for all seven companies.

Documentation Hub: Each venture now operates under a shared internal knowledge space. We created clean page structures by department—operations, marketing, product, and finance—making it easy to locate critical info.

This cut internal search time by over 50%.

Templates & SOPs: We standardized recurring processes like onboarding, hiring, and client communication with reusable, pre-filled templates.

This saved teams ~10+ hours per week and enabled consistent execution across ventures.

Permissions & Access: To avoid overload and confusion, we set granular access levels—so every team member only sees what they need to.

Other accomplishments

• Unified 7+ companies into one operational system
• Reduced duplicated workflows and tool chaos
• Cut internal tool overlap and inefficiencies by 40%
• Improved new hire onboarding speed and clarity
• Empowered founders to operate more independently without top-down direction
• 20% reduction in operational costs across the organization.

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WhatsApp Video 2025-04-11 at 12.59.06.mp4

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